officer blog


georgina burchell

welfare, community & diversity

Extenuating Circumstances - an introduction

If something has adversely affected your studies this term, it's time to start considering whether you should apply for extenuating circumstances and advice(su) are here to help. 

If your performance is, or is likely to be, affected by extenuating circumstances, you have the right  to ask for those to be taken into account  when your work is being assessed. Extenuating Circumstances (EC's) are external factors that negatively affect your ability to study, complete coursework or exam performance. It is essential to let the University know as soon as you can about any issues so that they can be taken into account when decisions are made about matters such as time extensions, academic results or progression.  

The formal definition of an EC used by UEA is 'An acute factor or an acute expression of a chronic condition that can be evidenced, is outside the students' control, and which affects performance in or engagement with assessment.' Normally, this should be something that has had an effect on you within three weeks of the assessment affected. Acceptable reasons include short term illness or injury, bereavement, significant family or personal issues. IT issues are not normally accepted – so make sure you keep back ups of all your work. If you aren't sure whether your circumstances will be accepted, come and talk to the Union Advice Centre who can offer advice and support.  

Reporting EC's is done through the Hub. You'll need to complete a report form, provide supporting evidence and submit it to your Hub. You can find the form here

If you'd like to talk to someone about your extenuating circumstances, or need more guidance on applying for an extension or other concession, you can request an appointment at advice(su) here. They also hold drop in sessions from 11am-1pm on Monday, Wednesday and Fridays for quick queries or initial guidance.

Remember, if you're having academic issues there's support available, so drop in to advice(su). 


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