guidance on paying money into your subs account, including paying in cash and paying in donations
Where possible, your club and society should not be taking cash payments. See the bullet points below for guidance on collecting cash.
Never take money from other society members or committee members. This includes having money sent to personal bank accounts for events or deposits, taking money for products or events on sale on the website, or collecting money for memberships and expense app reimbursements.
All payments from your club society members should be taken through the website via ticket sales, product sales or membership sales. For guidance on setting up events and tickets on the website, see here. For guidance on creating a product on the website, see here.
Cash payments should only be made between society/committee members under exceptional circumstances. For example, if an International student does not have a bank card that works in the UK and will not.
There are some occasions where you may have collected cash, for example, if you ran an event, organised a float and took cash payments on the door, or if you ran a bake sale in the hive. Or, you may have 'old' cash at home belonging to your club and society that you would like to put into your club or society's subs account. If this is the case, please follow the process below.
You may be in a situation where a committee member, or a member of your club and society, wants to donate money from their personal bank account to your subs account. This isn't something we recommend doing regularly we never want members to be out of pocket because of a club or society. However, if you do have a committee member that wants to donate to your subs account, please follow the process below.
If you have an exceptionally large amount that you would like to donate to your club or society (£500+), please contact email@example.com and request a direct payment by BACs.
Certain companies may wish to give your club or society money. This is likely if you have a sponsor (for information on sponsors and the best way of securing a sponsorship, please see here).