Safety Hub

COVID-19 - updated guidance 13/04/2021

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Please note we are currently at step 2:

  • Student group activity remains online or self led* for activities for household or individuals
  • Society/club members can meet socially in groups of 6 outside in line with and spirit of government guidelines. But the roadmap doesnt currenlty allow organised events for community/university groups
  • Organised outdoor sport or other specificed society activities in line with NGB / Gov guidance - can go ahead with the society/club providing relevant guidance for this to the SU
  • Sports Park gym will reopen for household and individual training
  • The SU on the assumption step 2 of the government road map is on schedule we will ask student groups for proposed activities to be held no earlier than the 17th of May with required safety documentation to be filled in
  • Re-Open with capacity restriction the Media Centre rooms -from the 26th of April


Symptoms of Covid-19

The main symptoms of coronavirus are:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal

Most people with coronavirus have at least 1 of these symptoms.


What to do if you have symptoms or have tested positive for Covid-19

Below is some points on what you should do if you have symptoms or have returned a positive COVID - 19 test, please follow each step carefully. Please note, should there be multiple cases you would apply the below for each individual. For those that may live together, you all must follow the process as an individual. 

  1. Student must inform the University if they have a positive test or COVID-19 symptoms using the Covid-19 Notification Form  

  1. Relevant student must isolate and inform their household to isolate  

  1. Symptomatic individual must self-isolate straight away for 10 days, or longer if they still have symptoms  

  1. If symptomatic individual lives in a household, all other persons in the household must self-isolate immediately for 14 days  

  2. Self-isolation starts again if a positive case is confirmed  

  3. See the detailed Government guidance here  

  4. If they are able to download the app, the relevant student must also notify the NHS track and Trace App of their result 

  5. Student informs any student group committee, friends, family and visitors to self-isolate, who they have interacted with in the 48 hours prior to the onset of symptoms, e.g. what we mean by interacted is, if it was within 2m for more than 15 minutes as a one off, or cumulatively over the course of one day. Further definitions can be found here 

  6. Not to socialise with others in their household and keep their distance for more information on self-isolation please visit the NHS website 

  7. If you are an employee of the Union to notify your line manager of any upcoming or shifts within the last 48 hours before the onset of symptoms as well as any further shifts upcoming 

  8. Students should notify their Academic Advisor  

  9. Student in halls put up signage on the door / in kitchen, if you a resident you will be contacted by Student Services Residential Team to provide you with this information 

  10. Communicate result of test to

  11. If you are a student group committee member you must notify the Student Union on   

Gov guidance

UEA resources

Further reading and support on putting on COVID secure events

Social media downloadable assets

COVID 19 Public Health England Social Media Assets Download

Step by step guide on how to plan an event and book a room on campus once the above roadmap allows.

If your event involves booking a room on campus, please go straight to the room bookings section of the SU website and follow instructions from there.

If your event is taking place off campus, outside and within the grounds of UEA, please read guidance below.

Step 1: 

Read UEASU's event guidance which you can find in the safety hub, you'll need to pay specific attention to these documents: 

Step 2: 

Ensure your event abides by these two key principles: 

  • The majority of your activity should be online and socials must be online until the guidance allows you to do in person events
  • Once in person activity can go ahead (see the above roadmap for details), activities must be COVID Secure and adhere to guidelines as approved by UEASU and UEA Sport

If your event does not abide by the above two key principles, please go back to step one and read the guidance again to ensure you can run an event that is covid secure. 

If your event does comply with the above, move to step 3:

Step 3:

Fill in the covid event checker which will give your event a risk rating of either high, medium, low, or no risk.

If your event is high risk, go back to step one and read the guidance again to ensure you can run an event that is covid secure. High risk events will not be approved. Continue to use the covid event checker until your activity is medium risk or below.

If your event is medium risk or below, continue to step 4 (only continue to step 4 if your event is due to take place outside within UEA grounds. If your event is due to take place inside a building, go to step 5).

Step 4: 

If you are planning an outdoor event, fill in the events permission form and complete a detailed Risk Assessment using the Risk Assessment form and using the Hazard mitigation cheat sheet to help you ensuring you go into as much detail as possible. Use the Open Space Events & Activities at UEA Guidelines document to help you complete your application. 

Step 5:  

If you are planning an event off campus, complete a detailed Risk Assessment using the Risk Assessment form and using the Hazard mitigation cheat sheet to help you

If your event is taking place outdoors go to step 6

If your event is off campus go to step 6a

If your event is in another room on campus, please go to the room bookings page

Step 6: 

Send your completed Risk Assessment and Open Spaces events permission form (signed) to who will send your event request to the Open Spaces team for final sign off. 

Step 6a: 

Send your completed Risk Assessment to 

Step 7: 

Once signed off, fill in the pre event agreement form and send to  

Step 8

Set up your event on the website using this guide (make sure it's ticketed) 

Step 9:

Promote your event

Step 10:

Record your attendees using the track and trace system here and keep this for 21 days after the event in a locked, secure place. After 21 days, please distory this information.

Please follow all previous processes communicated for Do Something Different Activity requested on previous emails. For any further advice on activities please do email UEA Sport or the inbox.