room and hive bookings

Student Space Booking Requests

 

Hive Stall Booking Form

To book a stall in the Hive please click here! Please note that individuals cannot sell or give out food in the Hive without Public Liability insurance and a Food Hygiene certificate. Only societies can sell or give out food in the space; individual students or groups can host a bake sale, but nothing more regarding food.

Hive site plan

Room Booking Form

Student societies and individual students are able to book some rooms around campus. There are important rules and regulations regarding student use of these rooms, including alcohol and health and safety regulations.

To book a room, please read the information below and all of the important documents. Then submit the online room bookings form, alongsside a risk assessment form which will need to be emailed to union.info@uea.ac.uk.

Please ensure Room Booking Regulations have been read and understood at time of booking

Room Bookings Regulations - Basic

UEA|SU standard conditions for room booking

UEA standard Conditions for room booking

Duty of Care - why is it important?

Risk Assessment form 

External Speaker Process

For simple events such as meetings we require 72hrs notice (excluding weekends). For events with external speakers or larger events we require a minimum of 4 weeks notice.

Other spaces

If you would like to enquire about hiring the Blue Bar, please email unionpub@uea.ac.uk

If you would like to enquire about the LCR, please email union.opportunities@uea.ac.uk - Please be aware that we require at least a months notice. Be aware we reserve the right to refuse the request.

Room Booking Form

Please send your risk assessment to union.info@uea.ac.uk as soon as you have submitted the room booking form.

Name*: 

Student username* : 

UEA Email* : 

Telephone Number: 

Club/Society Name*: 

Committee Position*: 

Club/Society Email Address: 

Please provide as much information as possible for us to request appropriate rooms for your activity.

Please be aware that all rooms requested should reflect the activity and capacity of the room.

Proposed Activity/Description of event: 

Please be accurate with this as it will allow room bookings to allocate an appropriate room.

Are you aware of any controversy your topic may attract (this could come from any person(s) internal or external to your club/soc including other club/society, group of students, organisations or members of the public)? *

Yes No

If yes please give details below and ensure your risk assessment details how this controversy and event will be managed. This risk assessment should ensure any threat of disorder, safety of persons or property or disruption to the normal operation of business is addressed.

Events with members of the public may require University authorisation. You should give as much time and detail as possible to ensure this does not jeopardise your event taking place. Is the event open to members of the public or is it an event for club/society members only?

Will your event have an external speaker? 

Yes No

If answered yes, please supply Name of External Speaker, Topic of Speech and Speakers Organisation & Telephone No.

DATE OF BOOKING:

(Please provide it as DD/MM/YYYY)

Start Time:

Finish Time:

Group Size:

Please state your preferred room and building: 

Do you plan on holding this booking for a number of weeks and if so how many?: 

Do you plan on bringing home cooked food to this event?

Yes No

Do you plan on screening movies at this event? 

Yes No

Do you plan on selling tickets or setting an admission fee for this event? 

Yes No

Do you plan on consuming alcohol at this event? Please note that consuming pre-bought alcohol is not permitted in Union House.

Yes No

Is this event of a religious nature - will there be prayers?

Yes No

By agreeing to this booking form, you are agreeing to read the rules and conditions regarding Room Booking, Alcohol Regulations and Freedom of Speech and agree to abide by them in connection with this society/individual booking, and also to the sharing of your booking details with a third party where necessary. You also agree that all informtion provided in this form is an accurrate reflection of the activity being undertaken - if acting as part of a student group you must be a committee member.

 Agree

 

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