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Events

Covid-19 Event Guidance - this will be updated as soon as more information becomes available

As you are all aware the planning of this September is a little harder than expected. We are currently working with the university on clarity of what can and can’t happen on campus, which we hope we will get clarification on in the very near future. We are asking questions on room capacity, availability, timings and process of booking. We are also looking at local venues in the city where we may be able to house some of your activity (however there will be a likely cost). For now our promise is this we will give you the information the moment it is available to us and we are nearing it very soon, we as always appreciate your patience.

In the meantime, we would encourage you to start thinking about your online promotion and events. We know for certain no matter the outcome of the guidance issued by the university they will be encouraging online activity and there is no limit to this. We have also developed some guidance on the committee hub to help you with this. 

We recognise that some sporting activity has returned, this may seem unfair at this point but all sporting returns are being facilitated under the guidance of National Governing Bodies and we aren’t in a position to do the same for general activity at this point.

We hope to update any further guidance as quickly as possible in relation to face to face activity indoor and outdoor we are wholly committed to getting this started as soon as possible. 

FAQ's

Can I book the LCR for an event?

Unfortunately, we are unable to book anything in the LCR or any large events or live performances for that matter until at least January 2021. Please keep checking the SU website for updates as to when this may be able to change. In September, the LCR will be used as an extension of Unio in the day, and the bar at night, so you can sit and relax with a drink or as an extra area to do some work. Our entertainment colleagues are working hard to put a programme of activities on that are safe and entertaining so keep an eye on the SU website and social media for more details. 

Will the bars be open? Can I book one of the bars for an event?

The Blue, Red and Scholars bars will all be open on campus when you return but there are currently no event bookings being taken for these areas until at least January 2021 due to operating at a reduced capacity with social distancing. The bars will all be operating in line with government guidance, with new safety and cleaning measures in place for you and our staff so that you can enjoy a few drinks as safely as possible. We will be debuting a new app system and seating arrangements.

What about smaller meetings? Can I book a bookable room?  

The bookable rooms will be open in September but with new capacities and social distancing rules must apply. You will be able to book a bookable for activity taking place between 7th September and 18th December 2020. The rooms will be contributing as always to UEA teaching and will have cleaning and safety measures in place.

  • Bookable room 1 - capacity 6 people seated and 1 person standing at the front presenting. 
  • Bookable room 2 - capactiy 4 people seated and 1 person standing at the front presenting. 
  • Bookable room 3 - not avaiable to book by students (career staff only)
  • Bookable room 4 - capacity 3 people seated and 1 person standing at the front presenting.
  • Bookable room 5 - capacity 3 people seated and 1 person standing at the front presenting.
  • Bookable room 6 - not available to book by students, UEA teaching space only.

For more information, please visit the Room Bookings section of the UEASU website. 

Can I book another room around campus?

Student societies and individual students are able to book some rooms around campus. There are important rules and regulations regarding student use of these rooms, including alcohol and health and safety regulations which you will need to make yourself aware of before submitting a room booking form. It will be your responsibility to clean the rooms before and after you use them and the room layout and furniture will have to be reset before you leave. As with the bookable rooms, all rooms on campus will have new capacities which can be found on evision. 

For more information, please visit the Room Bookings section of the UEASU website. 

Can I make a booking in the Hive?

Students will not be able to book out stalls in the Hive throughout September, October, November and December 2020. Tables will be removed in order to provide more space to ensure we comply with covid safe healthly and safey measures. For more information and updates on this, please visit the Room Bookings section of the UEASU website. 

Can I book a conference?

There will be no conference bookings until further notice. Look out for some guidance soon on how you can hold great, online events such as conferences.

Can we book a BBQ?

There are currently 5 of 9 bookable BBQ spaces available to book via the form on the portal. You can meet up in groups of up to six people from two households. For more information, please visit the BBQ page of the UEASU website.

Can I book other outdoor spaces?

We are currently working with the university on clarity of what can and can’t happen on campus, which we hope we will get clarification on in the very near future. We hope to update any further guidance as quickly as possible in relation to any other face to face activity that can happen outdoors. 

Will the Waterfront be open?

The waterfront is already open as a pub in the day/evenings on weekends. Government Guidance at this moment doesn’t allow us to open as a nightclub or a live music venue but you will still be able to enjoy a drink in the Waterfront Garden. For more information checkout the Social Media pages of The Waterfront.  

Will we be given guidance on what we can and can't do and how to put on a safe event?

Yes, we're currently working on a detailed pack of guidance which includes: what kind of events can or can't take place, how to put on a Covid secure event, how to manage track and trace, what to do in the case of an outbreak, how to put on a great online event and safety considerations for virtual events including additional things to think about when writing your risk assessment. 

What will Welcome Week look like?

At the SU we are working incredibly hard to develop a programme of activity over the term which is safe, in line with government guidance and fun. We are working with UEA in preparing and delivering an exciting welcome week whilst also developing our own programmes, such as DSD and new night-time offering – for more details check out the SU welcome hub

How do I make an event on the SU website? How do I make a ticket on my event? How do I customise my ticket?

Please watch this video to see a gull guide of how to make an event on the SU website, add a ticket to the event, and customise yoiur ticket. 

 

 

 

All the resources you need to run a successful event can be found on the pages below.

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