assessments, modules & exams

 

To help minimise the impact on you UEA has made special arrangements for UG and PGT end of year assessment period including making it easier to get extensions and delayed first sits.
 
To help you to understand these at what is a difficult and sometimes confusing time, we've answered some key questions below about what you need to do if you are going to have difficulty meeting deadlines and taking exams this year.
 
I’m not going to be able to submit my coursework on time. What do I need to do?

If you feel you will not be able to meet your original deadline, don’t worry. There is an automatic extension of 10 working days for all coursework. You don’t need to do anything, just submit the work within 10 working days of the original due date. No late penalties will be applied if you submit within this initial period. 

If you can’t meet that extended deadline, you will be automatically entitled to a new first attempt which needs to be submitted by 3rd August at the latest. There is no need to request an extension or provide any evidence. No late penalties will be applied so long as you submit your work by 3rd August. 

Late penalties will be applied to work submitted after the 3rd August deadline unless you have applied for and been given a further extension. 

If you have specific ECs affecting you in the run-up to 3rd August, you can submit ECs setting out why you need more time. If you can’t provide the medical or other third-party evidence which would normally be required, family or other informal evidence may be enough. If you’re not sure how to submit ECs, get in touch.  

If you aren’t able to submit your coursework by 3rd August, you may have to take a break in your studies before you continue to your next year.  

 
What about my dissertation/research project?

The same standard 10 working daytime extension will be allowed for submission. 

If you are struggling to complete because of, for example, lack of access to resources or problems gathering data, talk to your supervisor and agree a new submission date and any other changes needed - for example, to research methodology or scope 

If you need a very long extension and the work won’t be in time to be marked before the deadlines for exam boards (you can check these with your Hub or your supervisor) your graduation may be delayed.  

 
How will exams work?

Exams will be online on the original timetabled days. You will be able to sit them and upload them at any time within 24 hours of them being live.  

Students will be given a guide on how long they are expected to spend on the exam. Students who normally get extra time can spend as long as they need, allowing for breaks etc.  

There will be a word count applied to exams for all students and a mark penalty will apply if you exceed the word count for any question by 10% or more. 

If you make a mistake when uploading your answers, you can resubmit until the end of the 24 period and the last submission will be marked.  

Rules on plagiarism and collusion will apply to your exam answers so you need to ensure that you indicate your sources and show clearly where you are quoting sources as well as working independently to complete the paper.  

 
What should I do if I can’t do my online exams on the day they are timetabled?

If you are unwell or otherwise unable to sit an exam on the original timetabled date, you will automatically be given a rescheduled date in August for a new exam. 

If you attempt an exam on a day when you are unwell or have other problems affecting your performance and feel you haven’t done as well as you could, you can apply for a delayed first sit. Each such request will be looked at individually and it is not guaranteed that it will be allowed. If you find yourself in this situation, get in touch with us and we can support you.  

If you are feeling unwell on the day of your exam or if there is something else impacting your ability to perform as well as you would normally do, think really carefully as to whether taking that exam then or waiting till August would be better for you. 

 
I am a final year student, when will I get my results?

If you submit all your coursework by the original deadline set (or within the 10-day automatic extension) and take exams on the original timetabled day, results are expected to be released on 21 July.  

If some or all of your coursework is submitted late but before 3 August, and/or you take your online exams in the August exam period, your results are expected to be released on 16 September. 

 
Some of the modules I selected are no longer available. What can I do?

Your relationship with UEA is governed by a contract and that contract has terms and conditions. You should have a copy of your contract with UEA in the papers that you were given when you started. You can also look here to find a copy of those that apply to you.

These terms and conditions must strike a fair balance between the rights and obligations of the university and you as the student and not give the university too wide discretion to change a course’s cost or content.

The coronavirus pandemic has caused significant disruption to your experience as a student. UEA has so far had to make changes to their normal arrangements for teaching, learning and assessment to respond to the disruption and to implement government public health advice and regulations in order to protect the health and safety of students, staff and the public.

However, this does not mean that the University can just make any changes as they like. If the changes proposed go beyond what is required to comply with regulations or what is reasonably required to protect the safety of students and staff, UEA should follow the normal process to introduce changes.

If UEA does try and make any changes to your contractual terms and conditions because they are changing the way that they deliver your course or award your qualification, so in this case, changing the modules that are available to you or that you selected, they should contact you to tell you:

  • what the changes are, before they take effect
  • the reasons for the changes
  • the impact the changes are likely to have
  • the options available to you if you want to avoid the changes (without you being adversely affected)

    Essentially, UEA must communicate with you clearly about any arrangements they are making to change the way your modules are taught, assessed or their availability. This must be in advance, you should be told why and what the effect of the change is likely to be. Crucially, you should be given options to avoid this change in a way that would not detriment you.

    The Office for Students (OfS) is the independent regulator of higher education in England and they have produced some guidance on what protections you have as a student around such changes here. Whilst the OfS cannot respond to individual complaints about an institution that they regulate, they can use any information sent to them as part of their regulatory monitoring activity, and keep higher education providers under review to ensure that they comply with the ongoing conditions of registration. This means that if you feel UEA are not upholding their part in the terms and conditions, you can let the OfS know.

    If you are unhappy with the changes proposed, and want to raise these specifically and with UEA, another option that you can look at is making an academic complaint regarding the closure of the modules and the alternatives you have been presented with.

    This academic complaints process starts informally. If you have not yet done so you should contact the module lead or your course director and raise the issues of the module closure with them. You can do this by email. This will allow you the opportunity to convey your worries, for the school to get an understanding of what students think and feel about the changes and may help you to understand the content of the alternative modules in more detail and allay some of your worries. If you feel you need to, you can escalate this conversation to your head of school. This is all part of the informal stage of an academic complaint and is how the process starts.

    If after raising your concerns with your school, you feel that they have not been addressed properly or at all, you can make a formal academic complaint. You can also look here for more information about the complaints process and this is something that the advice team can help you with.

    In terms of the content of the academic complaint you will need to:

  • out what the issue is (so what modules you wanted to study and what you have been presented with instead)
  • explain how these are not comparable/appropriate alternatives/what you have missed out on learning
  • explain why you chose UEA to study
  • explain how the changes have impacted you (maybe a particular career choice required this learning, if you could have studied somewhere else at a lesser cost)
  • explain the outcome you are looking for

    The key in this is the impact. It is not enough to say ‘I have had some modules cancelled therefore I want an appropriate redress’. Instead, you need to talk about how either not receiving the modules you chose or how the alternatives have impacted upon your studies and how this links to the terms and conditions document. For instance, is the cancelled module the whole reason you chose to come to UEA? Could you have studied the newly proposed course somewhere which would have otherwise been cheaper or better – for example if you would have been able to save money by living at home?

    More broadly, individual schools are making plans for how they will deliver the teaching and modules that they do have available from September. If you are worried about returning to UEA in September, it is important that you speak to your school and let them know of your concerns so that they can try to address these as soon as possible. There may be scope for the school to make personal arrangements for you to continue your course without having to attend campus, if that is a concern for you for instance.   

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    If you have any more questions and would like to discuss your particular situation with an advisor, get in touch via our online contact form here.
     
    UEA FAQs on assessment can be found here.

     

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